Registration Office Assistant
Volunteers are needed to assist with general office duties in the registration office from Tuesday, May 7 to Friday, May 10 (Hours: min 4 to max 8 hrs per day). These positions are a great way for students to earn volunteer hours. Duties may include creating lists from our registration database, compiling information and putting together kits and delegate packages. Must be able to lift up to 10 kg.
Registration: Greeters, Associates, Floor Monitors, Floaters & Campus Tour Guides
30-40 volunteers are required for various jobs on the arrival date of the CWSF (Saturday, May 11) to assist with the registration process (Hours are from 8am to 10pm. Volunteers may select multiple shifts of 4 hrs each).
- Greeters: welcome participants upon their arrival and direct them to the registration centre and parking areas as required.
- Associates: work the registration desk.
- Floor Monitors: help participants find their rooms, locate their luggage and answer general questions.
- Floaters: guide participants through the registration process.
- Campus Tour Guides: provide orientation tours of the campus.
If you are friendly, outgoing and personable, we want you as part of our team. High school students are encouraged to apply and earn volunteer hours. U of L students who are very familiar with the campus would be preferred Campus Tour Guides.
We will welcome finalists and delegates upon arrival at the Calgary International Airport (YYC) on Saturday, May 11. Approximately 30 volunteers are required and will work in pairs. We require one or more French-speaking volunteers. As each group arrives, you'll welcome them and help them get their luggage, direct the group delegate to check-in, and then escort the group to their coach for transport to the U of L.
Safety Check Team and Security Volunteers
Do you tend to focus on making things safe for others? If so, then volunteering as a member of the Safety Check Team (SCT) may be right for you. We are looking for 30 people to facilitate the safety checks of finalists’ projects on Saturday, May 11 and Sunday, May 12. Training and mentoring will be provided. This is a great opportunity to see the projects and interact with Canada’s top science fair students! Good communication skills are essential for this position and bilingual volunteers (English/French) are especially needed (minimum age 21).
School Tours and Public Viewing
The CWSF invites the public and media as well as middle and high school groups to visit the Exhibit Hall to interact with CWSF participants and view the projects. Join us in greeting visitors, making them feel welcome and giving directions. We need 6-8 (1-2 French speaking) friendly people for each day of school tours to meet school buses as they arrive on campus, direct them to the designated parking lot and guide groups from meeting areas to the Exhibit Hall. At the end of the tour, you will guide groups to the departure area. 3-4 volunteers are needed to stamp passports and pass out small prizes as students leave. School tours are scheduled for Monday, May 13 and Thursday, May 16, 9am - noon. Public viewing is scheduled for Sunday May 12, 2 - 4:30pm and Friday May 17, 9:00am - noon.
Food service offers a variety of volunteer opportunities during the week of the CWSF. From delivering snacks to participants in the evening, to replenishing water and snacks in the Exhibit Hall and judging area and assisting with "keeping things tidy" in various locations, the food services team will be kept busy in a fun environment. We need energetic volunteers with good people skills and the ability to lift up to 10 kg. Day and evening volunteer hours are available.
We are looking for 30-40 energetic volunteers to help assemble the required elements of the Exhibit Hall on Saturday afternoon, May 11 and early morning on Sunday, May 12. Some volunteers will be required to lift heavy items. Some will be required to use basic tools (training is easy) and others will be required to help finalists with last minute adjustments to their projects as they are setting up. We will need 10-20 volunteers during the day on Sunday to help finalists set up, 10-20 to be available and supportive during judging (Tuesday) and about 20 to help with take-down on Friday. Please note, we can also accommodate some volunteers who might have physical limitations who could act as greeters (and would also control access to the Exhibit Hall) or work in an administrative role.
We need 2-4 volunteers at the times below to assist with security of the Exhibit Hall. Duties are light and the main job will be to check badges at the door, and ensure appropriate access. Past experience in a security role would be beneficial but not mandatory. These positions may be well-suited for seniors and/or people with physical limitations.
- Sunday, May 12: 1pm - 4:30pm
- Monday, May 13: 9am – noon
- Tuesday, May 14: 9am - 5pm
- Thursday, May 16: 9am – noon
- Friday, May 17: 9am – noon
- Monday May 13: evening
- Tuesday, May 14: 9am - 5pm
Office Support/Communication - Technical
Do you enjoy working with technology, computers, cameras, and photocopiers? Do you enjoy interacting with the public? Are you creative? If so, one of these positions could be for you.
- Office support: perform general office duties, such as answer the phone, make photocopies, etc. Shifts would be scheduled daily between 9am and 5pm and are flexible.
- Communication/Technical Assistant: assist with the production of newsletters, slide shows, and other documents for public release (i.e. Facebook, Twitter, CWSF website). Duties include writing, proofreading, and taking pictures. Knowledge of Microsoft Windows, BlackBerry devices and programs such as Adobe InDesign, Illustrator, Photoshop, and AfterEffects would be an asset. Volunteers who have both a camera and a laptop would be assets but these are not necessary for the position. Shifts would be scheduled daily between 9am and 5pm and are flexible.
Judging Support Team
The National Judging Committee (NJC) relies heavily on volunteers to ensure a smooth judging operation. These volunteers play a major role in making sure that judges have a positive and rewarding experience. Some volunteers will be privy to confidential information regarding award winners therefore discretion is required.
- Assembly of judging badges: prepare judges’ name badge (May 11 & 12, four hours)
- Chief Judge’s Runners: perform any task required by the Chief Judge; one fully bilingual (May 13 & 14, 8am - 8pm)
- Movers: help move the judges’ office and set up in the Exhibit Hall and arena. Must be able to lift up to 10 kg. (May 13, 8am - 3pm)
- Reception: work the registration table (May 13, 3pm - 7pm; May 14, 7am - 9am)
- Meet & Greet: meet and direct judges in the parking lot/outside entrance (May 13, 4pm - 6pm; May 14, 7am - 9am)
- Garbage Collectors: keep the judging area tidy, ensure that no judging-related paperwork is thrown into the garbage (May 13, 4pm - 9pm; May 14, 8am - 8pm)
- Team Runners: verify that all judging teams are complete. At least one person must be fully bilingual (May 14, 8am - 10am)
- Phone Jockeys: phone any missing judges on judging day. At least one must be fully bilingual. (May 14, 8am - 10am)
- Computer Experts: help judges use the Internet Café to print documents and access the Internet. These volunteers require knowledge of Internet browsers, Microsoft Word, BlackBerry devices, Adobe PDF readers, and printer troubleshooting. (May 14, 8am - 9pm)
- Paperwork Runners: collect and sort all paperwork from the judging teams. Strict confidentiality is required. (May 14, noon - 9pm)
- Data Input: must have a typing speed of 40 wpm without error (May 14, noon - 3pm and 4pm - 10pm)
Science and Social - Science Challenge (Monday Afternoon - May 13)
The Science Challenge takes place from 1pm – 5pm on Monday, May 13 at the U of L. We need about 20 volunteers (U of L students who know the campus are encouraged) to lead groups of 25 people around campus to Science Challenge locations.
Science and Social - Campus Social (Tuesday Evening - May 14)
For this evening, we will need about 30 volunteers (U of L students who know the campus are encouraged) to assist with activities starting at 6:30pm. Volunteers are needed from 6pm - 9pm on Tuesday, May 14.
Science and Social - Southern Alberta Tour Day (Wednesday May 15)
Tour Day is an all-day (8am - 9pm) event highlighting the scenic, historic and cultural landmarks of southern Alberta. About 30 highly personable volunteers (including 6 bilingual-English/French) will be required as bus tour guides. Volunteers should be generally knowledgeable about the sites and history of southern Alberta including Waterton Lakes National Park.
Science and Social - Discover Downtown Lethbridge (Friday Afternoon/Evening - May 17)
Discover Downtown Lethbridge is the final event of the fair, and an opportunity for participants to discover the history, culture, shopping and food experiences of Downtown Lethbridge. About 20 volunteers will be required to run various fun activities in the downtown core on Friday, May 17 from 2pm - 9:30pm.
Science and Social - General
General volunteers will be required throughout the week to assist with the preparation and presentation of Science and Social committee activities. These include delivery of food, games, etc. to the finalist/delegate lounges and assisting with other activities as required.