Special Awards Instructions 2017

  1. The Special Awards
  2. Instructions for Chairs
  3. Instructions for Judges
  4. Judging Form
  5. Final Results Form
  6. Orientation

The Special Awards

Special Awards are sponsored by foundations, professional organizations and companies to recognize projects that meet the criteria specified by the donor. Examples include:

  • The Manning Innovation Achievement Awards, given to eight Senior innovation projects selected on the basis of ingenuity, originality, development and potential benefits;
  • International Summer School for Young Physicists Award given to an outstanding senior finalist who demonstrates a keen interest and a strong aptitude in both physics and mathematics.
  • Renewable Energy Award given to an outstanding project related to both energy and air quality with a demonstrated interest in environmental stewardship.

These awards are judged by teams of judges assigned specifically to each Special Award. Finalists may self-nominate for zero, one, two or three Special Awards.

List of Special Awards and their criteria.


Instructions for Chairs

Round One
  • Judging in Round One is scheduled.
  • Ask if anyone has a conflict of interest with any of the projects. If they do, arrange that they do not judge this project.
  • Ensure every project is judged in Round One.
  • Judges interview students for a maximum of 10 minutes.
  • Judges only have to decide if the project is strong enough to go on to Round 2
  • Make sure Round One finishes on time.
  • 20% of the projects will be selected for the next round of judging.
  • Put all the YES Project Results Forms in the YES folder (20%)
  • Put all the NO Project Results Forms in the NO folder (80%)
  • Assign the members of the judging teams in Round Two
Round Two
  • Combine the English, French and Bilingual Judging Teams for your Award. Not all awards will have language based judging teams.
  • Assign the Round One YES projects to the Round Two judging Teams.
  • Judges interview students for a maximum of 10 minutes.
  • Judges only have to decide if the project is strong enough to go on to Round 3
  • Put all the YES Project Results Forms in the  YES folder
  • Put all the NO Project Results Forms in the NO folder
  • Assign the members of the judging teams in Round Three
  • Release the other judges.
  • Awards with fewer self-nominations will not require a Round 3
Round Three if Required
  • Assign the Round Two YES projects to the Round Three judging Teams
  • Judges interview students for a maximum of 10 minutes.
  • Identify the winner(s).
  • Give the signed Results Form to the Chief Judge Operations.
  • Put all the paperwork into the box on the table at the front of the exhibit hall

Thank you for taking on this important role in the judging process. We much appreciate your willingness to serve in this way.


Instructions for Judges

Before the Fair
Round One
  • You are a member of a team of typically two or three judges.
  • Each project is judged twice during the first round at scheduled times.
  • If there are more than two judges on your team, pair up so that each student gets two separate interviews.
  • In the first round, the judging is scheduled.
  • The judging time slot is 10 minutes long.
  • You have eight minutes to interview the finalist(s) and two minutes to record your evaluation.
  • Finalists have been instructed to prepare a four minute talk for you.
  • Your decision: Is this project in the Top 20%? Yes or No.
  • In the first round, the emphasis is on celebrating the work of the students.
  • You have several roles as a judge: Scientist, Educational Leader, Mentor, Business Leader, and Judge.
  • If you find a weaker project, or one that is a poor fit to the criteria, do not let your personal sense of dismay prevent you from celebrating the work presented. Give the student the full interview time, even if you know within two minutes that this project will not go on to the next round.
  • Keep to time, else your team will be here late into the evening.
  • At the end of the first round, meet with the other members of your judging team. Decide by consensus if each project is in the top 20% - Yes or No
  • Record this decision on the Result for Each Round. There is one such sheet for each project.
  • Give these results to the Team Chair. He will file them in the YES or NO folders.
  • Your Team Chair will ask some judges to participate in Rounds Twos and Three.
  • The remainder will be released.
  • The number of rounds of judging depends on the number of self nominations.
  • If your Special Awards Team Chair is more than 10 minutes late, choose someone to act as Chair. Contact the Chief Judge Operations for a copy of the projects you are to judge, and start the judging process.
Rounds Two and Three
  • The Team Chair will divide you in to judging teams, and assign you up to six projects to interview from the YES folder. Each project should be interviewed at two separate times.
  • The Rounds Two and Three interviews are not scheduled
  • You have eight minutes to interview the finalist(s) and two minutes to record your decision: Is this project in the Top 20%? Yes or No.
  • At the end of the round, meet with the other members of your judging team. Decide by consensus if each project is in the top 20% - Yes or No
  • Record this decision on the Result for Each Round. There is one such sheet for each project.
  • Give these results to the Team Chair. He will file them in the YES or NO folders.
  • In most cases you have now selected the winning project. In a few awards, a third round will be required.
  • The Chair will fill in the Final Result Form.

Thank you for taking on this important role in the judging process. We much appreciate your willingness to serve in this way.


Orientation

Please view the orientation for each of your judging assignments before you arrive at the fair. There is not enough time to assimilate all the information after you arrive.

Award Powerpoint
Special Awards Download