Projects – Display Requirements

Every project at the CWSF uses the same display unit - an aluminum frame with two white vertical panels, a triangular table, and a header sign pre-printed with the project title and finalist name(s). Use of the CWSF display unit is mandatory - do not bring a backboard of any kind.

The dimensions of the CWSF display unit (accurate to 1cm) are shown below. The diagram further down illustrates how standard paper pages fit on a display panel when arranged in a grid. Click each image to download a PDF file suitable for printing.

Display Requirements

The following information provides a summary of the display requirements. Finalists, delegates, parents, and Regional Coordinators are urged to review the CWSF Project Displays policy in detail when preparing CWSF display materials and before signing the CWSF Permission and Release Form. Some items accepted for display at a Regional Science Fair may not be permitted at the CWSF.

Before being approved for competition at the CWSF, each project must pass an inspection to ensure that the material on display complies with the CWSF Project Displays policy.

Once the project has been approved, no display materials may be added.

Presentation Materials

Presentation materials must be attached to the white display panels above the table, and may overlap from one panel to the other. Materials may not be attached to the display unit frame, including the header sign.

Adhesives for affixing presentation materials to the display panels will be supplied; no other adhesives may be used. At the end of the CWSF, display panels must be returned to their original condition, with all project materials and adhesives removed.

Although we will have sufficient tape for all participants, you may wish to bring your own supply of 3M Scotch 110 Heavy Duty Mounting Tape, as pictured, which is available in 1.9m rolls at Staples and Home Depot.

Presentation information including text, graphics, photographs and other data on the display panels must be printed on bond paper (laser, inkjet, or standard copier), or photographic paper. Laminated paper is permissible, but discouraged due to the environmental impact.

Construction paper, Bristol board and papers listed above may be used to outline or border presentation information or to add small decorative elements to the display panels.

If you are preparing a large-format poster, Staples will print a 24 x 36 inch page for about $30. A local municipal office, engineering or architecture firm, land surveyor, or university might be able to print a large poster at lower cost.

Finalists are encouraged to bring a USB drive with the files for their presentation materials saved as PDF files.

Display Materials

Papers presented on the table must be secured in a binder, Duo-tang, presentation folder, plastic sleeve or other appropriate enclosure.

Other display materials must comply with the CWSF Project Displays policy, which includes detailed rules for: fire safety; electrical safety; structural and mechanical safety; chemical safety; biohazards; human subjects; animals & animal parts; firearms; and hazardous materials and equipment.

Computers, tablets, and other electronic devices that comply with electrical safety requirements may be used as display materials. Finalists should remove all valuables from their display when the exhibit hall is closed.

A project may be granted additional space to display an innovation that exceeds the capacity of the display unit table. This request must be made by the Regional Coordinator to the CWSF Fair Director. The final authority for approval rests with the Executive Director.

Display Equipment and Damage

Although every effort will be made to prevent damage to exhibits, Youth Science Canada, the Host Committee or other sponsoring organizations or cooperating groups accepts no responsibility for loss or damage to any exhibit or part thereof.

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