CWSF 2018 Volunteer Registration

Welcome - Bienvenue !

Our goal is for all finalists, delegates and visitors to have a great stay while in Ottawa. We want you to be part of the team that will help welcome our visitors from across Canada during the week of May 12-19, 2018.


In May 2018, the Canada-Wide Science Fair (CWSF) returns to Ottawa after 10 years. Held at Carleton University, CWSF will welcome over 450 of Canada’s top young scientists, 300 adult delegates, guests and VIPs, as well as more than 10,000 local area students and members of the public during the week. We are looking for keen volunteers to be part of our Volunteer Team and make CWSF 2018 an unforgettable week for everyone.

In addition to the science and technology competition, a variety of events are planned for the participants, including scientific and cultural experiences, social and recreational events, tours to local points of interest, STEM Expo, school tours, and the final gala Awards Ceremony and Banquet.

We need volunteers to help with a wide range of activities and tasks. There’s something for everyone - volunteer for a few hours or a few days! Bilingual volunteers are especially welcome.

Volunteer Teams:

Arrivals & Registration Meet and greet participants at the airport and train station, bus guides, loading and unloading of luggage and participants, greeters at Carleton, help delegations with the registration process, find their residence rooms and answer general questions (May 12th).

Transportation Experienced, mature drivers are required to drive cube vans containing luggage from the airport and train station to (and from) Carleton University (May 12th and 18th).

Safety Checks Perform safety checks on all the projects (May 13th).

Judging Support Greet incoming judges, staff the registration table to register arriving judges, verify all judging teams are complete, ensure that only judges, finalist support team and others authorized by the Chief Judge are present on the exhibit floor (May 14th).

Information Booth Staff information booth in the exhibit hall to answer questions from participants, judges and visitors (May 14th, 16th, 17th, 18th).

Tour Day Loading/unloading buses, guide participants to downtown core, be present at key locations downtown to act as guides and provide assistance and information, assist with walking participants from downtown to University of Ottawa for evening BBQ (May 15th).

Social Events Assist at Opening Ceremony (May 13th) “Night at the Museum” (May 14th) and finalists’ lounge (May 16th).

STEM Expo Help with set-up (May 15th), assist STEM Expo coordinator (May 16th, 17th & 18th).

School Tours Runners/helpers to assist with school tours (May 16th, 17th & 18th).

Awards Ceremony/Banquet Ticket checks, ticket sales, assistance with awards ceremony (May 17th).

General Set-up/tear-down, office assistants, runners and floaters.

Photographers Roving photographers for all social events, school tours, STEM Expo.

If you are interested in volunteering at CWSF 2018 in Ottawa, please click on the link below to register:

For more information, please contact:
Jill Holla, Volunteer Coordinator
[email protected]