CWSF – FAQs

What's new this year at CWSF 2017?
  • The buildings you will be using the most are barely 5 minutes walk from each other, and there are no hills!
  • New schedule including project set-up starts on Monday, May 15 at 9:00am. See the CWSF schedule for complete details.
  • Hands-on activities in the exhibit hall during STEAM, a Festival of Learning
  • Several tour options highlighting science and art on the prairies, including both Francophone and First Nations cultures!
  • More engagement in the exhibit hall for finalists.
What will the weather be like in Regina in May?
Weather in Regina, Saskatchewan in May varies from year-to-year, and sometimes day-to-day, and can have the characteristics of any season. Because Regina is flat, winds can be significant! In general, be prepared for cool mornings and warm afternoons, but it would be best to check the Regina weather forecast closer to the event. Inclement weather, including snow, in May is rare but not unheard of.
 
Because most of the tours are outside, bring versatile clothing and appropriate walking shoes. We emphasize the importance layers in Saskatchewan, which will allow you to adjust for a morning blizzard, a balmy summer afternoon, and a stormy evening (we hope this doesn’t happen, but we do want you to be prepared!).
 
Will there be vegetarian food?
Yes, the caterers are fully prepared for vegetarian, vegan, kosher, halal and other food needs. Make sure to include your dietary restrictions in the registration system.
 
Will there be security for the projects?
Yes, there is 24-hour security provided in the Exhibit Hall. We recommend that students keep electronic devices with them overnight.
 
Are parents able to attend the Canada-Wide Science Fair events?
Parents and the general public are invited to visit the exhibits during public viewing; May 18th to May 20th. 
 
Tickets for the Awards Ceremony will be available for parents and the general public on a first-come, first-served basis. A special Visitors’ Package has been created for those wishing to spend a few days in Regina.  See "Visitors’ Package" for details.
 
Will there be buses running between events during the week?
Most events will take place on campus. Participants will be bussed to offsite events such as the awards ceremony.
 
Is the site wheelchair-accessible?
Yes. Campus buildings are fully accessible: however, please indicate any requirements during online registration.
 
Can I choose my roommates in residence? The majority of the rooms at the University of Regina are apartment style with a common living area and kitchen. Each finalist bedroom will be equipped with two extra-long single beds, a dresser, closet, desk, and chair. The common living area seating and a kitchen table. Finalists will be assigned to rooms based on gender, as will Delegates.
 
Can I have my own room in residence?
Bedrooms will sleep two people to a room. Apartment-style residences will have two to four bedrooms each. Four-bedroom apartments will have two bathrooms, whereas two- and three-bedroom apartments have one bathroom.
 
Will I be able to call home?
Yes. There are phones in the student residence buildings. We recommend that you bring a calling card for long distance calls. Participants are encouraged to phone home regularly. Cell phone etiquette is encouraged at all times.
 
Will there be Internet access during the CWSF?
Yes, wireless Internet will be available on campus, including the exhibit hall and residence rooms.
 
What if I need a computer for my project display?
Finalists must make their own arrangements for any equipment required. It is expected that the Finalist will bring their own device.
 
Do regions have to send a delegate of each gender if the region has male & female finalists?
No. While this is preferred for groups with more than five finalists, the residences and activities will be organized to ensure adequate supervision for both genders. Regional Delegates will share this responsibility.
 
What do I need to bring?
 
Clothing
Most of the week is casual and comfortable walking shoes are recommended however, many finalists choose to "dress up" for judging. The awards ceremony and banquet are designated as “dress-up” activities, which usually means a suit or jacket and tie for men and a dress or skirt/blouse or suit for women. Floor length dresses are not recommended.
 
Consider warm clothing, layers, and rain gear for outdoor portions of the event. A pullover sweater with a hood and single large pocket is advised; however, while you are In Saskatchewan, you must call this a bunnyhug.
 
Personal Items
  • For air travelers, one piece of valid government issued photo ID that shows name, date of birth and gender is required. Reference: Government of Canada - Identity Screen RegulationsNote: The name on the identification must match the “legal name” in the CWSF online registration system, which will appear on the boarding pass.
  • Money for personal expenses; 
  • Dress clothes for the Awards Ceremony/Banquet; business attire for judging; casual clothes for other occasions; comfortable shoes for walking and active tours.
  • One towel will be provided for each participant.
  • Health card and personal identification (see above for air travellers).
  • Comfortable footwear and clothes for all seasons. Check the Regina weather forecast closer to the event. You really could have all four seasons in one day.
  • Personal toiletries and required medications; Gravol for motion sickness on aircraft, trains, buses or boats.
  • Musical instruments and other performance items can be brought if you’d like to share your talents in lounge areas.
  • Reading material, games or other quiet activities for between judging interviews.
  • Camera, alarm clock, cell phone and charging devices.
  • Regional fair pins or other items for trading.
 
Project materials and supplies
  • All materials and equipment for your project, carefully packed to meet airline or shipping regulations. Please note that the new project display system will be used.
  • Supplies needed to set up the project must be placed in checked baggage only – Airport security will confiscate tools in hand luggage.
  • Backup digital files for your display materials (just in case), data/logbook and extra copies of the Project Report.
  • Materials needed to repack the display materials.
 
What does CWSF registration include?
CWSF registration includes all activities and events, as well as:
  • accommodation
  • meals
  • tours
  • local transportation
Travel to Regina is provided for regional participants (finalists, delegates, and support adults) through the CWSF Equalized Travel Plan.
 
Incidental costs incurred by participants (souvenirs, phone calls, purchased snacks, entrance to museums, etc.) or regions (activities in addition to the scheduled program) are not included.
 
IB Exams
The International Baccalaureate (IB) Program World Office rules state that IB candidates must write their exams at their home school. In recent years, this has meant that an IB candidate selected for the CWSF had to choose between the CWSF and writing his/ her IB exams.
 
Recently however, several CWSF finalists have been successful in securing an exception to this ruling, based on the fact that the CWSF is an "international event."
 
Section A9.5.4 of the Special Circumstances and Arrangements section of the IB Guidelines, which are only accessible to a school's IB coordinator (i.e., at the finalist's school), states that a student may write his/her IB exam(s) at another location if the exam scheduling conflicts with "an event of international significance" in which the student is participating. It goes on to specify that the event must have participants from two or more countries other than the host country. The CWSF qualifies under this provision, as we welcome guest participants from Mexico and Turkey.
 
Finalists with an IB exam or exams during the CWSF are encouraged to submit a Change of Venue for Exams to IB and they must request approval for the temporary leave to the Chair, National Policy Advisory Committee. Finalists must be present for the full Judging Day, all Public Viewing Hours and the Awards Ceremony.  See Policy 3.1.2.6 CWSF Responsibilities - Finalist, Section 4.1.3
 
The CWSF Finalist, together with his/her school IB Coordinator, must submit a Change of Venue for Exams request, citing "conflict with an event of International significance." If the request is successful, the IB office, in collaboration with the school's IB coordinator, will arrange to send the exam(s) to an IB school in the CWSF host community, where the finalist writes the exam(s) under their supervision.
 
Please note that Youth Science Canada has no involvement with, or influence over the success of these requests. Finalists - and their school's IB Coordinator - are urged to submit Change of Venue for Exams requests as early as possible to ensure the greatest probability of success.
 
There are a number of IB Schools in the Regina area.
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