CWSF – FAQ’S

What will the weather be like in Montreal in May?
Average temperatures in May range from 5° to 20°C. Be prepared for rain by packing a raincoat, umbrella and comfortable walking shoes. It can become very windy so a windbreaker is highly recommended.
 
Will there be vegetarian food?
Yes, the caterers are fully prepared for vegetarian, vegan, kosher, halal and other food needs. Make sure to include your dietary restrictions in the registration system.
 
Will there be security for the projects?
Yes, there is 24-hour security provided in the Exhibit Hall. We recommend that students keep electronic devices with them overnight.
 
Are parents able to attend the Canada-Wide Science Fair events?
Parents and the general public are invited to visit the exhibits during public viewing; May 18th to May 20th. 
 
Tickets for the Awards Ceremony will be available for parents and the general public on a first-come, first-served basis. A special Visitors’ Package has been created for those wishing to spend a few days in Montreal.  See "Visitors’ Package" for details.
 
Will there be buses running between events during the week?
Most events will take place on campus. Participants will be bussed to offsite events such as Tour Day, the Awards Ceremony and the River Cruise.
 
Is the site wheelchair-accessible?
Accessibility accommodations will be met, please indicate any requirements during online registration.
 
Can I choose my roommates in residence?
The majority of the dorm rooms in the Upper Residences at McGill are individual rooms. Each room is furnished with a single bed, a desk area, an armoire, and a small refrigerator. Finalists will be assigned to rooms based on gender, as will Delegates.
 
Can I have my own room in residence?
The majority of the rooms in Upper Residences at McGill are single rooms so all Finalists and Delegates will have their own room.
 
Will I be able to call home?
Yes. There are phones in the student residence buildings. We recommend that you bring a calling card for long distance calls. Participants are encouraged to phone home regularly. Cell phone etiquette is encouraged at all times.
 
Will there be Internet access during the CWSF?
Yes, wireless Internet will be available on campus, including the Exhibit Hall and residence rooms.
 
What if I need a computer for my project display?
Finalists must make their own arrangements for any equipment required. It is expected that the Finalist will bring their own device.
 
Do regions have to send a delegate of each gender if the region has male & female finalists?
No. While this is preferred for groups with more than five finalists, the residences and activities will be organized to ensure adequate supervision for both genders. Regional Delegates will share this responsibility.
 
What do I need to bring?
 
Clothing
Most of the week is casual and comfortable walking shoes are recommended. However, many Finalists choose to "dress up" for judging. The evening of the awards ceremony is also designated as a “dress-up” event, which usually means a suit or jacket and tie for men and a dress or skirt/blouse or suit for women. Floor length dresses or gowns are not recommended.
 
Personal Items
  • For air travelers, one piece of valid government issued photo ID that shows name, date of birth and gender is required. Reference: Government of Canada - Identity Screen RegulationsNote: The name on the identification must match the “legal name” in the CWSF online registration system, which will appear on the boarding pass.
  • Money for personal expenses; a “calling card” or change for long distance calls at pay phones.
  • Dress clothes for the Awards Ceremony/Banquet; business attire for judging; casual clothes for other occasions; comfortable shoes for walking and active tours.
  • One towel will be provided; however, an additional “beach” towel is recommended.
  • Health card and personal identification (see above for air travelers).
  • Light rain gear; comfortable footwear; a warm sweater, jacket or windbreaker.
  • Swimwear and gym clothes for activities.
  • Personal toiletries and required medications; Gravol for motion sickness on aircraft, trains, buses or boats.
  • Musical instruments and other performance items can be brought if you’d like to share your talents in lounge areas.
  • Reading material, games or other quiet activities for between judging interviews.
  • Camera, alarm clock, cell phone and charging devices.
  • Regional fair pins or other items for trading.
 
Project materials and supplies
  • All materials and equipment for your project, carefully packed to meet airline or shipping regulations. Please note that the new project display system will be used.
  • Supplies needed to set up the project must be placed in checked baggage only – Airport security will confiscate tools in hand luggage.
  • Backup digital files for your display materials (just in case), data/logbook and extra copies of the Project Report.
  • Materials needed to repack the display materials.
 
What does CWSF registration include?
CWSF registration includes all activities and events, as well as:
  • accommodation
  • meals
  • tours
  • local transportation
Travel to Montreal is provided for regional participants (finalists, delegates, and support adults) through the CWSF Equalized Travel Plan.
 
Incidental costs incurred by participants (souvenirs, phone calls, purchased snacks, entrance to museums, etc.) or regions (activities in addition to the scheduled program) are not included.
 
IB Exams
The International Baccalaureate (IB) Program World Office rules state that IB candidates must write their exams at their home school. In recent years, this has meant that an IB candidate selected for the CWSF had to choose between the CWSF and writing his/ her IB exams.
 
Recently however, several CWSF finalists have been successful in securing an exception to this ruling, based on the fact that the CWSF is an "international event."
 
Section A9.5.4 of the Special Circumstances and Arrangements section of the IB Guidelines, which are only accessible to a school's IB coordinator (i.e., at the finalist's school), states that a student may write his/her IB exam(s) at another location if the exam scheduling conflicts with "an event of international significance" in which the student is participating. It goes on to specify that the event must have participants from two or more countries other than the host country. The CWSF qualifies under this provision, as we welcome participants from Australia, and Mexico.
 
Finalists with an IB exam or exams during the CWSF are encouraged to submit a Change of Venue for Exams to IB and they must request approval for the temporary leave to the Chair, National Policy Advisory Committee. Finalists must be present for the full Judging Day, all Public Viewing Hours and the Awards Ceremony.  See Policy 3.1.2.6 CWSF Responsibilities - Finalist, Section 4.1.3
 
The CWSF Finalist, together with his/her school IB Coordinator, must submit a Change of Venue for Exams request, citing "conflict with an event of International significance." If the request is successful, the IB office, in collaboration with the school's IB coordinator, will arrange to send the exam(s) to an IB school in the CWSF host community, where the finalist writes the exam(s) under their supervision.
 
Please note that Youth Science Canada has no involvement with, or influence over the success of these requests. Finalists - and their school's IB Coordinator - are urged to submit Change of Venue for Exams requests as early as possible to ensure the greatest probability of success.
 
There are a number of IB Schools in the Montreal area.
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