Excellence Awards Instructions

  1. The Excellence Awards
  2. Instructions for Chairs
  3. Instructions for Judges
  4. Judging Rubric
  5. Judging Form
  6. Project Consensus Score - Form
  7. Entering Excellence Award Scores
  8. Orientation

The Excellence Awards

The Excellence Awards are the Gold, Silver and Bronze Medals. The judging process identifies the top ten projects in each age category, who receive a gold medal. The next 20 projects receive a silver medal, and the next 30 receive a bronze medal. Almost 50% of the finalists receive a medal.

In each school grade category of Junior, Intermediate and Senior, a total of 60 medals are awarded.  The CWSF Excellence Awards are summarized in the table shown below.

Medals cannot be transferred between categories and additional medals cannot be awarded.

Excellence Awards Category Total CWSF Total
Gold Medal 10 30
Silver Medal 20 60
Bronze Medal 30 90


Instructions for Chairs

 Please be sure you understand all the steps below.

7:45 - 8:50 am

  • Arrive at your team table by 7:45 am.
  • Practise entering the scores. You will need your Youth Science Canada login email and password.
  • Most teams will have 4 members and judge 7 projects. If your team has 5 members, two judges will judge together as a pair.
  • Describe the judging process to your team.
  • Fill in the judge names in the first row and the project numbers in the first column of each of the three tables on the 11" x 17" form Judging Team Worksheet. Assign this task to a team member.
  • Report any missing judges to the Chief Judge Operations at 8:30 am.
  • Reassign judges if required due to absentee or extra judges.
  • Ask your team to sign the Confidentiality Agreement.
  • Ask if anyone has a conflict of interest with any of the projects. If they do, contact the Chief Judge Operations.
  • Resolve any problems that arise.
  • Encourage judges to make decisions on time.

12:30 - 2:15 pm

  • Moderate the discussion of the results. You have to create separate scores for Scientific Thought, Creativity and Communication.
  • Ensure that every voice is heard and respected, and that one single voice does not dominate.
  • Have the most tech-savy member of your team enter the scores by 2:15 pm.
  • Give the signed Results Form to the Chief Judge Operations.
  • Put all the paperwork into the box on the table at the front of the judges' area.
  • Move to your afternoon judging assignment at 2:15 pm.

Instructions for Judges

Sunday Evening - Judging Orientation

You will have about 90 minutes to view your projects in the absence of the students.

Read the display and log books. These are part of the communications mark.
Think of questions to ask tomorrow.
Look at other projects close by to get a feel as to how yours rank in comparison. Do you have a set of stronger (or weaker) projects?

Monday - Judging Day

You are a member of a team of typically four judges. A fifth member will pair up with another judge.
Each project is judged four times at scheduled times by a single judge.
Each Judge evaluates a maximum of seven projects.
Each Judging Time Slot is 30 minutes long.
You have twenty minutes to interview the finalist(s) and ten minutes to record your evaluation.
Finalists have been instructed to prepare a seven minute talk for you.
You have several roles as a judge:

  • Scientist
  • Educational Leader
  • Mentor
  • Business Leader
  • Judge

During the ten minutes after the interview, decide on your level and rank, eg Level=3; Rank = Medium. for each of the three areas of Scientific Thought, Originality & Creativity, and Communication.
If you find a weaker project, do not let your personal sense of dismay prevent you from celebrating the work presented. Give the student the full interview time.
Keep to time. You must be finished by 12:30 pm.
At the end of the first round, meet with the other members of your judging team over lunch. Decide by consensus your team's final level and score, eg Level=3; Score = 8 for each project for Scientific Thought, Originality & Creativity, and Communication.
Record this decision using the paper form provided.
Using the Team Chair’s CWSF login email and password, the most tech savvy member will enter these results into the CWSF Data Base.
This MUST be completed by 2:15 pm, else the afternoon judging will be delayed. At 2:15 pm, move to your Afternoon judging assignment.
Thank you for taking on this important role in the judging process. We much appreciate your willingness to serve in this way.

Entering Excellence Award Scores

  • The Scores for each project are entered after lunch, by 2:15 pm.
  • Any smartphone, tablet or laptop may be used.
  • To enter the scores, you must be logged in wth the Chair's username and password. 
  • The Chair may wish to log in ,and then pass the device to the team member who is most adept at using it to actually enter the scores.
  • Have someone double-check the scores entered.  Project Number; Scoring Category; Score.  Errors here will not be caught later.
  • Chairs need to practice entering scores during orientation on the previous evening.  Bring your password!
  • Chairs need to review the powerpoint presentation prior to judging.
  • If you are unable to enter the scores by 2:15 pm, go to the Chief Judges Table where someone will enter your scores for you.



Please view the orientation for each of your judging assignments before you arrive at the fair for the judging orientation. There is not enough time to assimilate all the information after you arrive.

Award Powerpoint
Excellence Awards Download